Vendors and customers keep normalized names and aliases so bank descriptions are recognised. Rules are explicit company memory, for example “descriptions containing SAMSARA go to Software”, and you can inspect and switch them off at any time.
Steps
- Add a vendor with its aliases and default account.
- Create a rule with a condition and the account it suggests.
- Check Transactions to see the rule's suggestions and their reasons.
What you get
Future imports arrive with better, explained suggestions.
Who can do this
Owners, admins, accountants and bookkeepers can make changes; managers and viewers can only view.
If something goes wrong
- A rule is suggesting the wrong account.
- Edit or deactivate the rule; existing decisions are not changed retroactively.
Terms used here
- Categorization
- Choosing which ledger account a bank transaction belongs to. FINUXI suggests an account with its reason; a person approves or corrects it.